SharePoint Migration
Mid-Atlantic Regional Law Firm
Migrating 1.6TB of legal documents from SharePoint 2013 on-premises to SharePoint Online with zero downtime and full compliance readiness.
8
Week Migration
40%
Storage Reduced
<10s
Search Time
0
Downtime Hours
The Problem
The firm was running SharePoint 2013 on-premises with 2TB of documents across 50+ site collections. They faced multiple critical challenges that were impacting their operations and compliance posture.
End-of-support deadlines were approaching, and the aging infrastructure was causing slow performance that frustrated attorneys and staff. Remote access limitations made it difficult for partners to access documents outside the office, and compliance concerns mounted as client data was scattered across network drives and legacy SharePoint without proper governance.
Key Constraints
User Count
150 employees across 3 offices
Content Volume
2TB total, 1.6TB active content
Timeline
Complete before fiscal year end
Security
Attorney-client privilege requirements
Downtime
Zero tolerance during business hours
Legacy Systems
Integration with existing DMS
What We Built
Conducted comprehensive content audit and identified 400GB of redundant/obsolete content
Designed modern SharePoint Online information architecture with hub sites
Migrated 1.6TB of active content using staged migration approach
Implemented metadata taxonomy for improved document findability
Configured sensitivity labels and DLP policies for client confidentiality
Created custom SPFx web parts for matter management integration
The Results
Migration completed in 8 weeks with zero downtime during business hours
40% reduction in storage through content cleanup
Document search time reduced from 3+ minutes to under 10 seconds
Enabled secure remote access for 100% of staff
Achieved compliance readiness for client audits
Stack Used
“Joseph understood our compliance requirements from day one. The migration was seamless, and our attorneys can now find documents in seconds instead of minutes. The training he provided meant our team was productive immediately.”
— IT Director, Mid-Atlantic Law Firm
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